Senso for Microsoft Teams App – Privacy Notice
This Privacy Notice provides a summary of how your personal data will be used when you use Senso for Microsoft Teams with our Microsoft Teams integration in your organisation.
This Privacy Notice should be read in conjunction with Renato Software Limited’s full Privacy Notice at https://www.senso.cloud/privacy-policy/.
About Senso for Microsoft Teams
Renato Software Limited (“we” or “us”) take the privacy and security of personal information seriously. This Privacy Notice explains who we are and how we collect, use, disclose, and safeguard your personal information when you, your organisation or team administrators (“you”) use Senso for Microsoft Teams (Senso for Microsoft Teams or the “App”). It also explains your rights in relation to your personal information and how to contact us.
Renato Software Limited has teamed up with Microsoft Teams to provide an integrated functionality, Senso for Microsoft Teams, that facilitates collaboration across the platforms.
How does it work?
Organisations can authorize senso to monitor Microsoft Teams chats messages and images via the senso admin center. Once authorized senso will start to monitor chat messages and inspect images for visual threats using senso’s Artificial Intelligence (AI) and keyword algorithms that are focused on user safety, then raise an alert when a violation is detected. The violations are viewable from within the senso admin area or through the Senso for Microsoft Teams App that can be installed directly from Teams Apps. Alerts are only viewable once permission has been granted by the senso administrator per user or group.
The Senso for Microsoft Teams App once installed. Senso for Microsoft Teams App allows users to do the following based on rights assigned by user or roles:
Your organisation as Controller
Your organisation is the controller for any personal information processed within the App following the integration. As the controller, it is your responsibility to comply with all relevant data protection laws and regulations, including but not limited to informing any authorised users and other users (such as students) within your organisation about the collection and processing of their data in an appropriate privacy notice; having a lawful basis for collecting and processing data, including where required, obtaining necessary consent.
Renato Software Limited as Processor
When you choose to complete the Senso for Microsoft Teams integration, Renato Software Limited acts as processor in connection with any personal information that it processes as part of the service it provides and you are referred to the data processing provisions in the EULA https://www.senso.cloud/eula/ in respect of this.
When you install the Senso for Microsoft Teams App the following permissions are required:
We will process and store the following information when authorizing users to access violation logs within senso web portal or through the Senso for Microsoft Teams App.
We will process and store the following information when a violation has occurred.
Renato Software Limited as Controller
Renato Software Limited is the controller for certain personal information that it holds about your organisation such as names and contact details of administrators, billing information, information gathered from the App using Azure Monitor
Personal information we may collect about you as controller (where this is in addition to data collection set out in our full Privacy Notice https://www.senso.cloud/privacy-policy/)
We will store the following information when authorizing senso to monitor Microsoft Teams chats messages.
You can remove the access or permission granted to the App at any time by deauthorizing the Senso for Microsoft Teams Monitoring from within the senso web portal.
How your personal information is collected
We collect most of this personal information directly from you by the senso servers.
We collect this information in the following ways:
How and why we use your personal information
Under data protection law, we can only use your personal information if we have a proper reason as provided for under the data protection law.
Once installed and within the Senso for Microsoft Teams App, you give your permission to complete the integration and activate any relevant teams and for any personal information to be shared with any third parties we have integrated with to provide you with the functionality. You can withdraw your permission at any time, but if you do, you will no longer be able to access the App.
Changes to this Privacy Notice
This privacy notice was published on 18-Feb-2021.
We may change this privacy notice from time to time—when we do, we will inform you via a notice in the senso portal when you next use it.
How to contact us
Please contact our Data Protection Officer by emailing us at firstname.lastname@example.org if you have any questions about this privacy notice or the information, we hold about you.